Shadows and Sunshine cover

What does a wedding planner do?

7 Jul 2014 Ruth L Snyder

Shadows and Sunshine cover

Last week my story, Shadows and Sunshine (Volume 6 of the San Francisco Wedding Planner series 1) launched. It is currently available for Kindle on Amazon.ca and Amazon.com. Later this month the whole series will be available as a single Kindle or paperback book.

Have you ever wondered what wedding planners actually do? Here’s an overview:

Initial Consultation

  • Discussion about what type of event the client wants (wedding only, rehearsal dinner and wedding, wedding and gift opening, etc.)
  • Clarification of expectations (Defining what the client is doing and what the wedding planner is expected to provide)
  • Presentation of available packages and pricing (e.g. Full Service Planning vs. Day of Coordination)
  • Walking client through signing the contract and paying a deposit

Full Service Planning

Before the wedding:

  • Set a budget for the wedding
  • Research and obtain venue(s)
  • Share information about current trends for weddings and events
  • Create and review photographer/videographer contract(s)
  • Create and review florist contract
  • Create and review catering contract
  • Review and select menu(s)
  • Prepare  and/or deliver wedding invitations
  • Give advice on attire, flowers, cake and other details
  • Design table, lighting, and other visual details
  • Coordinate vendor arrivals and deliveries
  • Prepare a detailed timeline of the wedding day for all those involved
  • Remind bride, groom, and other participants of obligations, appointments, etc.

On the wedding day:

  • Act as liaison between the bride and groom and everyone else involved
  • Distribute flowers
  • Make sure everyone is where they need to be at the right time
  • Arrange for efficient seating of guests
  • Deal with any emergencies which arise (including wedding crashers)
  • Ensure music is cued
  • Facilitate a smooth transition from the wedding venue to the reception venue
  • Oversee reception details
  • Ensure the bride and groom’s personal property is taken care of after the reception
  • Oversee the return of rentals and borrowed items
  • Arrange for wedding gifts to be delivered to the appropriate location
  • Ensure venues are left clean so that clients receive deposits back
  • Other details as required

Note: If a client chooses to hire a wedding planner only for wedding day coordination, your job will be to ensure the “before the wedding” details are in place and then provide the services listed under “on the wedding day.”

Interested in becoming a wedding planner?  Check out the following resources:

Wedding Planner’s Handbook: A step-by-step guide to becoming a wedding planner.

Certified Wedding Specialist Course

Certified Wedding Planner Course

Wedding and Event Planning

Note: This post was added to the StoryDam Blog Hop. If you’d like to participate, add your post using the link in the far right column.

2 thoughts on “What does a wedding planner do?

  1. Courtney - Maui Jungalow

    Aloha Ruth, We have a lot of wedding planners in Hawaii. I’m always curious about what they do, especially the unofficial things, like help people get over arguments or deal w/ difficult personalities. I was confused about your story that you mentioned, is it fiction, nonfiction? I know I could check on the link but it’d be helpful to give a little teaser too.

    Hopping over from Storydam this week, would love you to stop by. http://www.mauijungalow.com/2014/07/crazy-school-bus-accident-and-dangers.html

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